At Easy Notary, your privacy is important to us. This Privacy Policy outlines how we collect, use, disclose, and protect your personal information when you visit our website or use our services.
1. Information We Collect
We may collect the following personal information:
Full name
Email address
Phone number
Residential and postal addresses
ID/passport number (for document processing)
Uploaded documents (e.g., for apostille, notarisation, etc.)
IP address and browser information (via cookies or analytics)
2. How We Use Your Information
Your information is used to:
Provide notary, apostille, and document legalisation services
Communicate with you about your request or order
Generate quotes and invoices
Comply with legal or regulatory obligations
Improve our services and website experience
3. Sharing Your Information
We do not sell your data. We may share your information only with:
Legal authorities, if required
Third-party couriers (e.g., DHL) to deliver your documents
Authentication or notary agents (where applicable)
4. Data Security
We implement industry-standard encryption and secure storage practices to protect your data. Only authorised personnel have access to personal information.
5. Cookies
We may use cookies to enhance your browsing experience, analyze website traffic, and tailor advertising. You can disable cookies in your browser settings.
6. International Data Transfers
If you're located outside South Africa, your information may be transferred to South Africa or other countries for processing. We ensure such transfers are lawful and secure.
7. Your Rights (POPIA & GDPR aligned)
You have the right to:
Access your personal information
Correct inaccurate or outdated information
Withdraw consent and request deletion (subject to legal retention)
Please note that we are dependent on Government processes and although,
we take all possible care to adhere to timelines we can not be held responsible for delays
To exercise these rights, contact us at info@easynotary.co.za
8. Data Retention
We retain your data for as long as needed to:
Fulfil your request
Comply with legal obligations
Provide support and record-keeping
9. Changes to This Policy
We may update this Privacy Policy periodically. Any changes will be posted on this page with the updated date.
10. Contact Us
If you have any questions or concerns about this policy, please contact:
Easy Notary
📧 Email: info@easynotary.co.za
📞 Phone: +27 72 658 3987
🌐 Website: www.easynotary.co.za